VA General Admin Services

Wake Up Calls

You want to a make an important meeting or be on time for work or an engagement?  You may have an alarm, but could sleep thorough it or have a challenge getting up.  Instead of using a hotel desk clerk or your alarm clock, a VA can serve as your personal “good morning” provider.  We can either remind you of your engagement or gently awake you to get up, ensuring your day begins warmly.

Great the day warmly and on-time.

Data Entry

Do you type fast? Does your staff? Most of us have keyboarding skills, but few of us are fast.

Often finding the time to enter a large amount of data or text yourself to enter into a spreadsheet or document may be a challenge or even boring. An example: you have distributed a customer survey; the results are back, and you want to tabulate them – but you do not have the time, and who on your staff can handle the task efficiently? Is there anyone you can pull away from their regular duties?

A VA have outstanding data entry skills can blast through your project. Then you’ll get the data you need at a cost you can afford. Job types can range from product entry on shopping websites to accounting data to website marketing through forum posting. If you need data entered, a provider can take on the task for you.
Enter large amounts of data quickly and cost effectively.

Website Updates, Editing

Training

Word Processing

Are you a manager and don’t have time to do your own word and spreadsheet documents, presentations and reports?

Using Microsoft Word, Open Word, WordPerfect and others are good word processing programs.  Though do you have the expert knowledge it takes to process documents timely, accurately and with tables, charts and other important modules?  Most of us are familiar with the basics but need to learn the more advance levels.  Hiring a VA can elevate you from unnecessarily learning the full program.

Pink Spiders VA’s can effectively update, edit, create and manage files as well as web based copy writing, mail merge, export to PDF, document conversion, opening and saving documents, typing, copying, pasting, inserting and deleting text, cutting, defining various page sizes and margins, searching, replacing… the list goes on and on. If you have documents that need work, don’t fumble around trying to learn new functions.
Get all the word processing or document help you need.

Gifts and Cards

Whether they’re our friends or our customers and clients, all of us want to remember important people at special times. Provide spending guidelines and other basic information, and your VA can track down and ship the perfect gifts, send online cards, or mail pre-signed greeting cards to everyone on your list.

Send timely greetings and gifts

Thank You & Follow-Up

Either for personal or business, you may send notes or make phone calls to customers for their recent purchases of products or services.  This etiquette is more than just good business it is recognizing your customers, clients and friends for their contribution to your success with a “thank you”.  In addition to answer questions and proactively resolve potential problems, even enquire about more services or products on offer.

Our VAs can send thank you cards or make post-purchase calls to new customers or clients, creating a memorable personal touch that can help drive repeat business and build long-term business relationships.

Follow up with new customers.

Document Formatting

Hire a VA to create, edit, update and find establish standard documents to become your standard documents sent to customers as invoices, proposals, account details and the alike.

Enter the information you need and your professional proposal; which is also consistent with your corporate identity like a logo, to make a great impression on your customers. You can create formats for all your common documents: faxes, customer responses, invoices, contracts… literally anything you send to customers or vendors.

Create great formats for common documents.

E-mail Management

Even if you receive hundreds of e-mails and separate accounts each day, chances are a number of them are routine meaning a VA can respond to those e-mails using the guidance you provide efficiently and easily.

Then all you need to do is respond to unusual or out of the ordinary e-mails by having our VA forward e-mails only you can handle to a separate account. E-mail customer services are easily delegated to a Pink Spiders VAs, saving you effort, lost e-mails and even boredom in responding the same to 100’s of e-mails.  All e-mails are saved in folders for easy searches, data entry, client contacts and specific information retrieval when you need it.

Checking and clearing spam is another important but time consuming aspect of e-mails our VAs can do.

Stay on top of your email, gain and keep business.

Voice Mail  Management

When you receive many voice mails, spending time listening, and going through each ordering whom to call back when can take much of your time.

A Pink Spiders assistant is able to check your voice mail on the schedule you set forth, prioritize your messages, and e-mail summaries to you when you are in meetings, having lunch, not in a position to receive calls or want to take calls.  We can use various systems to achieve this; regular e-mails, Blackberry network, iphones and more. Our virtual assistant can also return routine and important calls, saving the important or sensitive calls for you to make when you have the chance.

We help you to stay on top of your voice mail.

• Data Management
• Research
• Marketing
• Written Words / Copy
• Event & Trip Planning
• Internet/Intranet

• Graphic Design
• Branding & Logos

• Data Management
• Research
• Marketing
• Written Words / Copy
• Event & Trip Planning
• Internet/Intranet

• Data Management
• Research
• Marketing
• Written Words / Copy
• Event & Trip Planning
• Internet/Intranet