Pink Spiders Virtual Execuitve are able to execute simple, advanced to complex tasks and jobs easily, timely, effciently, and compitantly.
General Office Administration Tasks
Voicemail Management
When you receive many voicemails, spending time listening, and going through each ordering whom to call back when can take much of your time.
A Pink Spiders assistant is able to check your voicemail on the schedule you set forth, prioritize your messages, and e-mail summaries to you when you are in meetings, having lunch, not in a position to receive calls or want to take calls. Our virtual assistant can also return routine and important calls, saving the important or sensitive calls for you to make when you have the chance.
We help you to stay on top of your voicemail
E-mail Management
Even if you receive hundreds of emails each day, chances are a number of them are routine – and if they’re routine, that means a VA can respond to those emails using guidance you provide. Then all you’ll need to do is respond to unusual or out of the ordinary emails. You can take it a step further and have your VA forward emails only you can handle to a separate account; that way you’ll never see or need to deal with the hundreds of emails your VA can handle for you. If you feel like you type the same response – to different people – more than once, a VA can handle the task.
Stay on top of your email
Wake Up Calls
Don’t want to miss an important meeting? Or just want to make sure you get up on time? You don’t have to trust the hotel desk clerk or your alarm clock. A VA can serve as your personal “good morning” provider, and can remind you of important meetings, appointments, or other information to ensure your day gets off to a great start.
Never miss a meeting – or a breakfast
Gifts and Cards
Whether they’re our friends or our customers and clients, all of us want to remember important people at special times. Provide spending guidelines and other basic information, and your VA can track down and ship the perfect gifts, send online cards, or mail pre-signed greeting cards to everyone on your list.
Send timely greetings and gifts
Thank You and Follow-Up
Many businesses send notes or make phone calls to recent purchasers. It’s a great way to say “thank you” and also to answer any questions and proactively resolve potential problems. A VA can send thank you cards or make post-purchase calls to new customers or clients, creating a memorable personal touch that can help drive repeat business and build long-term business relationships.
Follow up with new customers
Office Management
During any given day you may need a bookkeeper, a personal assistant, someone to make changes to a contract, call customers to shuffle delivery dates… the list goes on and on. Most small businesses can’t afford a staff that can handle all those tasks. Hire a virtual office manager and he or she can:
• Answer calls
• Provide customer service
• Organize schedules
• Perform basic bookkeeping
• Update and maintain your blog
• Upload and download files
• Coordinate teleconferences
• Etc.
Your virtual office manager can in many ways become a point of contact for the basic needs of customers, suppliers, and employees. Currently you’re probably filling that role; your time is probably better spent on other critical tasks.
Document Formatting
Say you send out an average of 20 customer proposals each week. Instead of creating each proposal from scratch, hire a provider to create a proposal template specifically designed for your needs. Enter the information you need and your professional proposal – which is also consistent with your corporate identity – will make a great impression on your customers. You can create formats for all your common documents: faxes, customer responses, invoices, contracts… literally anything you send to customers or vendors.
Create great formats for common documents
Data Entry
Do you type fast? Does your staff? Most of us have keyboarding skills, but few of us are fast.
The problem is you may find yourself with a large amount of data or text to enter into a spreadsheet or document. Say you’ve distributed a customer survey; the results are back, and you want to tabulate them – but who on your staff can handle the task efficiently? Is there anyone you can pull away from their regular duties?
You don’t need to – providers with outstanding data entry skills can blast through your project. Then you’ll get the data you need at a cost you can afford. Job types can range from product entry on shopping websites to accounting data to website marketing through forum posting. If you need data entered, a provider can take on the task for you.
Enter large amounts of data quickly and cost effectively
Word Processing
Most of us are familiar with the basics of word processing programs. But check out what a word processing provider can do for you: file management, web based word processing, mail merge, export to PDF, document conversion, opening and saving documents, typing, copying, pasting, inserting and deleting text, cutting, defining various page sizes and margins, searching, replacing… the list goes on and on. If you have documents that need work, don’t fumble around trying to learn new functions.
Get any word processing or document help you need
Reports & Presentations
Your best chance to land a new client may hinge on the quality of your presentation. If you know your business inside and out but aren’t a skilled PowerPoint user, a provider who can help you communicate complex ideas using an effective slideshow or other media can make all the difference. You provide the information – they’ll provide the presentation.
And if you’re in a hurry, many overseas providers can develop your report during their business hours while you’re asleep – when you wake up, a professional, effective presentation is in your Inbox. Providers can also develop reports or report templates you can pour current information into, saving you time while letting you put your best professional foot forward to your customers.
Create a winning presentation or informative report
Specialty Niches
Personal Assistant
General Administrative Assistant
